One dashboard. Every inbox. All handled.
Connect two, five, or 20 Gmail inboxes. Every mailbox gets the same rules, the same filing, and the same QuickBooks sync, managed from a single view.
Inbox Admin All inboxes connected
Vinvoices@vendorco.comInvoice #4021, March services
FiledReadPosted
Sreceipts@supplyhub.comReceipt for order #882
FiledPosted
Nnewvendor@unknown.com$4,800, first-time vendor invoice
Flagged
Abilling@adobe.comCreative Cloud monthly subscription
FiledPosted
Cap@contractorjoe.comPayment request, March labor
FiledReadFlagged
9:41aVendorCo invoice filed to Vendor Invoices 9:41aDocument read: $1,240.00 extracted 9:42aPosted to QuickBooks: VendorCo $1,240 9:43aUnknown vendor: $4,800 flagged 9:44aAdobe subscription posted: $59.99 7items flagged for review Add an inbox in 30 seconds. Rules follow automatically.
Every new inbox inherits your existing rules, or gets its own. No setup per mailbox.
Shared rules, separate inboxes
Write a rule once. It applies to every inbox, or override per-mailbox when one inbox has different needs.
One QuickBooks, many inboxes
All inboxes post to the same QuickBooks company file. Entries are tagged by source inbox so you always know where it came from.
Team permissions
Give your bookkeeper access to the billing inbox and your office manager access to ops. Everyone sees only what they need.
How teams use multiple inboxes
Property manager: 3 properties, 3 inboxes
One inbox per property. Vendor invoices are filed by building. All post to the same QuickBooks with property tags.
412oak@pm.com88elm@pm.comunit5@pm.com
CPA firm: 12 clients, 1 shared inbox
Clients forward everything to one address. Inbox Admin sorts by client domain, reads docs, and stages entries for batch review.
docs@firmcpa.com
Contractor: ops, billing, and AP split
Subs send to AP. Client payments go to billing. Ops handles everything else. Same rules, three mailboxes, one dashboard.
ops@build.cobilling@build.coap@build.co
Dental practice: front desk and billing
Front desk inbox handles supplier orders and lab invoices. Billing inbox handles insurance EOBs and patient payments.
office@smile.dentalbilling@smile.dental
Connect your first inbox in 10 seconds. Add more anytime.
Start with one inbox, see the value, then connect the rest of your team.